Room Hire

“I wanted to say thank you very much to the staff on site on Saturday, they were so helpful, nothing was too much trouble.  We would not hesitate to use your venue again and I will recommend it to others.” Room Hirer October 2013

Organisations, community groups, arts groups, voluntary or statutory organisations, schools, local businesses and individuals are welcome to hire any or all of the rooms at the Courthouse for regular or one-off events and Conferences.

Download our Room Hire brochure to see what our various rooms have to offer. For more detailed information pop in, or call our Centre Manager, Chloe, on 01943 467216.

We have recently equipped a new meeting or teaching room (SEC 1) – away from the other Courthouse rooms – to give a quiet room at all times of the day or night.

Book our rooms for:

For more in-depth information on conferences and parties, click the links above, and see below for pricing and booking information…

Meetings and events

  • Click here for our Meetings and Events Room booking form
  • Click here for our Meetings and Events Room pricing information
  • Click here for our room hire terms and conditions

Private hire for parties, wedding receptions etc

  • Click here for Party hire information and prices
  • Click here for Party hire booking form
  • Click here for our party hire guidelines
  • Click here for our room hire terms and conditions

Private hire for Children’s parties

  • Click here for Children’s parties information and prices
  • Click here or Children’s parties booking form
  • Click here for our party hire guidelines
  • Click here for our room hire terms and conditions

Private hire for theatre and gigs

  • Click here for Theatre and Gigs information and prices
  • Click here for Theatre and Gigs booking form
  • Click here for our room hire terms and conditions
  • Click here for PRS information

Otley Courthouse offers two charity gig slots a year – at a reduced rate.

Ground floor

Foyer area

Available throughout the day – no need to book. Suitable for: informal meetings of two-four people.
Tea, coffee, cakes available every days.

The Courtroom

Large flexible space (12m x 10m), seating 132 (200 standing) with full performance facilities – moveable raked seating, stage blocks, sprung floor, versatile, accessible, sound and lighting systems, electric retractable screen, piano and induction loop. A digital projector is permanently mounted from the lighting grid and this allows users to screen films, slide shows and powerpoint presentations.

Suitable for: rehearsals, performances, concerts, gigs, dance, film and slide shows, large meetings, exhibitions, voluntary sector conferences, private functions (from fundraising galas to wedding receptions and birthday parties) and craft fairs.
Go to Conference Hire to find out more about hiring our spaces for a conference, seminar, team meeting, recruitment interviews or awaydays.

Technical Information

The Courtroom can be arranged with staging and seating in rows ,theatre style; with raked seating and no stage or in a more informal ‘cabaret layout’ (popular for music events of all kinds) with tables and chairs. It can also be used as a clear space.
Staging can be erected to any size from 9 sections of 6 metre by 3 metre and 6 sections of 6 metre by 2 metre.

Sound and Lighting Equipment

  • Allen and Heath GL2200 24 channel mixing desk
  • Effects rack – compressors, graphich equalisers, Yamaha digital reverb
  • 4 Mackie speaker cabs SRM450 + Mackie subbass box
  • MPs player
  • 4 SM 57 microphones
  • 3 Sm 58 microphones
  • 4DI boxes
  • Sirius 48 Lighting desk
  • 18 lanterns

The Robing Room

Seats 16 theatre or 14 boardroom style with separate entrance, en suite accessible toilet and small storeroom with art room style sink.

Suitable for: small meetings; small classes and workshops; as a greenroom or dressing room for performances in the main hall; as a children’s activity room or crèche area (basic toys and small furniture provided); for ‘clean’ craft activities e.g. needlework, drawing; or for small acoustic music groups.

Multi Media Room

Computer Room with 6 workstations, offering dtp, web-site design, digital imaging, animation and video editing software as well as word processing and spreadsheets.

Suitable for: groups wanting to make their own newsletters, posters, web-sites, videos etc and for those wanting to learn. (We can put groups in touch with suitable trainers). Can also be used as a small meeting room – up to 12 people – or break out space with or without IT facilities.

Café bar area

Seats 16+. Refreshment / food / 11am-3pm Mon-Sat and also by special arrangement.

Bar facilities available for events

Suitable for: small performances e.g. poetry reading, story telling; less formal meetings including youth groups with a juice bar.

Interview/counselling/therapy/teaching/practice rooms

3 calm, soundproofed, counselling/alternative therapy/interview/practice or music teaching rooms with own waiting room area and accessible toilet, available evenings, weekends and some ‘twilight periods’.

First floor

– fully accessible by lift

Art Room

The Art RoomSeats 20 boardroom style or 25 theatre style, with north light, accessible sinks and limited storage for ‘messy’ activities – e.g. painting, making, clay work etc or for life drawing.
Accessible toilets next door.

Suitable for: arts groups or classes; sewing groups; for scenery production, carnival making etc. and for meetings or as a break out room.

Artists/Creative Industry/Community Organisation Work Spaces

Six low rent works spaces are available in the Social Enterprise centre above the CAB and in the newly converted rooms above the Robing Room.  Four have artists’ sink and rent includes rates and all utilities. Priority is given to artists/creative industries/community organisations based in Otley or the Wharfe Valley who find it hard to access spaces in Leeds or Bradford.

There is usually a waiting list for these spaces but they become available at regular intervals. Contact the Office on 01943 467216 to put your names down.

Other information

Storage

There is limited storage space, please indicate if you need to store large items. A charge will be negotiated for the storage of large equipment. All items will be stored in a secure space, but storage is at the owners risk

Sharing

We work hard to enable as many people as possible to use the Courthouse and we do all we can to match people with what they need. However, some days and times are very popular. Groups using the Courthouse will be expected to respect the needs of others, especially those who may need to use the fully accessible facilities we offer.

Setting up and clearing away time

Remember to include these in the total time that you want to book the room for – an organization running a 2 hour event, is likely to need to book a room for at least 2.5 hours. Setting/clearing up time is normally half price.

Lettings review

There will be an annual review of all lettings.